All you need to know about RPA tools

rpa tools

We are living in an era of sustainable development. In sustainable development, technology plays a tremendous role in that key topic. As we know, every industrial giant has a lot of daily repetitive tasks that cost billions of dollars every year. Can we save them using technology? Of course. This is the place where we can apply cutting edge technology Robotic Process Automation along with robotic process automation tools to save billions of billions of dollars every year. Throughout this article, you can learn all most all the things that you need to know about RPA tools.

What is RPA-Robotic Process Automation (RPA)?

Robotic process automation is simply handover daily boring repetitive tasks from the human workforce to the digital workforce with the intention of saving money as well as improving the accuracy and efficiency of the process comparing to the past.

Need to know more about RPA, check our article about Robotic Process Automation (RPA).

What are RPA tools?

RPA tools or vendors are actually the software that is used to automate the business processes to enhance output productivity.  In today’s market, the most popular RPA tools that can be integrated with the IA for streamlined business processes are Blue Prism, Work Fusion, Automation Anywhere and  Uipath.

But, most of the companies and manufacturing industries such as the trio of RPA tools, that is BluePrism, Uipath, and Automation Anywhere.  Uipath and  Automation Anywhere have a free trial version while the Blue Prism does not facilitate its users with the free trial version.  All the tools are user-friendly and use the user interface to interpret and manipulate the data. The least popular among the RPA tools is the Automation Anywhere. Uipath is the most popular RPA tool software company.

Brief details about popular RPA tools

You can find countless amounts of RPA tools available in the market with different levels of capabilities and features. Selecting the best RPA tools for your scenario is totally based on your requirements. Below are the top 5 handpicked famous and powerful RPA tools for industrial use.

1. Workfusion

Workfusion RPA tool logo

The RPA tool, Work Fusion bring automation and intelligence in your business processes with smarter software robots.  It has all capabilities, such as AI, OCR, workflow and RPA on a single platform. Moreover, it has centralized governance, plug and play scalability and advanced security.

Read more about Workfusion.

2. Automation Anywhere

Automation Anyhere RPA tool logo

Automation Anywhere is the RPA tool developer. Automation Anywhere RPA tool provides the companies and enterprises to deploy a virtual workforce comprising of software robots. They are responsible for completing streamlined business processes. This RPA tool uses script less automation and distributes various tasks to multiple computers.

Read more about Automation Anywhere.

3. Blueprism

This company’s RPA tool is used by the enterprises for lower operational risks and automated data migration and data entry processes.

Read more about Blueprism.

4. UiPath

UiPath RPA tool logo

Uipath is a global company that develops the advanced RPA tool for enterprises to integrate RPA with IA for completing streamlined business processes without human force. It has auto-log-in additional features to run the robots. Moreover, it has scraping solutions.

Read more about UiPath.

5. Pega

Pega RPA tool logo

Pega company develops the RPA tool for enterprises for efficient customer relationship management, business process management and digital processing. This RPA tool consists of APIs that connect quickly to your existing IT systems.

Readmore about Pega.

If you still interest to learn about Robotic Process Automation tools, check your article on Compare RPA tools in the market 2020, bot software and best RPA tools,

How can you use RPA tools?

You can use the RPA tools in many ways. You can use them for:

and much more.

Types of RPA tools

RPA tools can be segregated into four main categories, depending upon the functionality and the credibility of the RPA tool.  Each RPA tool is actually the extension of the previously automated robots. There are four main types of RPA tools. They are:

  • Before the popularity of using the RPA in the business processes, the small scale enterprises integrated simple automation in the basic processes with basic automation techniques, macros and excel automation.  These hacks were not reliable but enhance the output productivity of the human workforce.
  • Programmable solution robots came into existence just after the simple automation processes. They were used in business processes by the enterprises to interact with other existing IT systems by using the built-in commands and specific inputs.
  • After that, the self-learning tools came to place. The self-learning tools saw the human actions and how they execute according to the given commands. According to the gathered data and observations, these RPA tools took over the platform to execute the human-like actions.
  • The development of cognitive automation robots was the peak of technology. They were self-learning augmented robots that have the functionalities and the capabilities to perform complex processes by using the unstructured data or input.

Checklist for selecting the best RPA tools

1. Technology

Many enterprises need to use technology outside the local desktops too. They usually need virtual machines and automated software to perform daily tasks. They need the RPA tools that are independent of any platform and that are compatible with every application.

2. Scalability

While selecting the RPA tools, their functionalities should be kept in mind. It is important that they are responsive to quick business changes, open for every type of business requirement.

3. Security

The most important parameter to look for in an RPA tool is its security. It is important that the RPA tools provide as a solution to measure the implemented security controls.

4. RPA tool ownership cost

This includes the overall cost of installation to integrate the RPA tools with your existing IT systems. It includes the licenses, maintenance and the overall ownership cost of the RPA tools.

5. User-friendliness

The other most important parameter to look for when selecting the RPA tools is its user interface. The user interface should be friendly with ease of control.

6. Vendor experience

You should not ignore the vendor experience while installing the RPA software.  Choose a software company that works on the same terms and conditions as you.  It would reduce the overall time to integrate the RPA tools within your IT systems.

7. Maintainance and support

Look for a trustworthy vendor who offers a long-term maintenance service in case you have any bugs and issues in your integrated RPA tools.

8. Quick deployment

The RPA tool must be capable of providing a genuine end-user interaction with every type of application and that too, using the screens, business rules, and validation via a virtual network or a desktop.

Challenges in RPA tools

In everything in this word have both good and bad sides. The same applies to the RPA tools as well. Instead of using the word ‘bad’ we would like to point them out as limitations and challenges of RPA tools.

1. Most of the tools not support cognitive automation

Most of the automation tools are rule-based systems. Because of that, they are unable to make decisions based on the input. But a tool like Workfusion has taken the initiative to give a considerable amount of intelligence for data-driven approaches by using their ML-SDK.

2. Not suitable for frequently changing environment

Almost all the tools in the market are operating in the sequential order of tasks. Also, they do not have the ability to change the process or workflow based on the changes in the flow. So if the application development teams are still doing the development, the RPA team has to do frequent changes to the automation process to accommodate that change. That costs a lot of money and waste of RPA developer team time as well.

3. Hardware resource cost is high

Most of the tools are utilizing high-end hardware resources. When the load is high, RPA tools need higher resources to run the software robots. That costs a lot for the business to run such a system.

4. Need coding expertise to work with most of the tools

Most of the tools have drag & drop features to help the workflow development team. But, all of the tools need customization to get the expected output. So, good coding ability is a must to work with RPA tools.

5. Learning materials and support is not much available on the internet

Most of the companies have their own private knowledge bases and forums. But they are not available to the public. Because of that, developers are facing the problem of a lack of learning resources.

6. Not proper monitoring and reporting mechanism

As most of the tools are in development stages, they more focus on core RPA capability development. They neglect the reporting and monitoring capabilities of their tools. Because of that, production support teams or production controllers are facing many troubles to identify bot issues or performance in production.

7. Hard to debug

Most of the bots of RPA tools are running in distributed environments. As a result of that, debugging an issue in the bot development stage is very difficult. Most of the RPA tools are not in a successful state to address that matter. Because of that, the development team has to put a lot of effort and waste their time debugging.


Now we are living in a “sustainable development using technology” era. All the top-level companies are in a race to reduce their costs and improve profits by focusing much more on efficiency, accuracy and labor cost overhead. The best solution for sustainability is the RPA software and they do not only reduce the overall project management cost but also provides efficiency and increased output productivity. In conclusion, we can guarantee that  RPA and RPA software are the future of the sustainable development era.